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Minutes of the previous meeting
Minutes of the previous meeting were agreed and signed
1. Consideration of Vice-Chairman’s report No.65 of expenditure authorised under Resolution 3 (1) of the 54th meeting of the Commission, with the resolution that this be accepted
2. Consideration of reports by the Finance Department re estimates of expenditure by the Commission in the United Kingdom, with the resolutions that a sum of £1000 be expended to defray the cost of headstones in small cemeteries and churchyards of not exceeding 12 graves in the UK, that £1000 be expended to defray the cost of travelling expenses and allowances of the Commission in London during the year ending 31st March 1924 and that £1000 be expended to defray the cost of cemetery maintenance in the UK during the year ending 31st March 1924
3. Consideration of a letter from the Treasury and a letter from the Credito Italiano, Milan re shares held by the Commission in the Banca Nationale di Credito, with the resolutions that the 26 2/5th shares held by the Commission be disposed of as advised by the Treasury, that the Credito Italiano be given a limit valid for one month to sell the said shares at Lire 500 each and that following the said price not being obtained, the Vice-Chairman accept a reasonable bid for the said shares
4. Consideration of a report by the Finance Department re estimates of expenditure by the Canadian Agency of the Commission, with the resolution that a sum of £700 be expended for this purpose for the period 1st October 1923 to 31st March 1924
5. Consideration of reports by the Director of Works, resolution 7 of the 53rd meeting of the Commission and resolution 8 of the 90th meeting of the Committee re tenders for constructional work at Harefield Parish Churchyard, with the resolutions that the tender by Messrs Low Giddings be accepted at a sum of £816.19s.10d and that a sum of £82 be expended to meet the cost of contingencies
6. Consideration of a report by the Principal Assistant Secretary re horticultural establishment in Palestine, with the resolution that authority be given to the Deputy Director of Works, Palestine to pay such rate of wages to the undermentioned horticultural staff not exceeding £1740 during the accounting period
7. Consideration of a report by the Director of Works and a certificate from Sir Frederick Kenyon re the consideration of tenders for constructional work to be carried out at New Hall Lane Cemetery, Preston, with the resolution that the tender by Messrs J&E Moores be accepted at a sum of £330.14s.0d, that a sum of £33 be expended to meet the cost of contingencies and that a sum of £20 be expended to defray the cost of supplying a bronze sword to be affixed to the War Cross in this cemetery
8. Consideration of a report by the Director of Works and the resolution passed at the second meeting by the Kenyon Committee re additional construction in cemeteries in France and Belgium, with the resolutions that the additional construction work proposed in Mont Huon Cemetery, Dozinghem Military Cemetery and Chester Farm Cemetery be not approved and that a sum of Francs 932,577 be expended to defray the cost of additional constructional work to be carried out at the remaining cemeteries named in the schedule attached to the Director of Works’ said report
9. Consideration of a report by the Director of Works re horticultural work to be carried in Etaples Militar Cemetery, with the resolutions that a sum not exceeding Francs 25,000 be expended to defray the cost of top-dressing Etaples Military Cemetery with the vegetable soil and that a sum not exceeding Francs 3,000 to meet the cost of contingencies
10. Consideration of a report by the Director of Works and resolution 4 of the 57th meeting of the Commission re contract for Poelcapelle British and Passchendaele British Cemeteries, with the resolutions that the tender by Messrs Societe des Travaux Somerville accepted at a sum of Francs 971,465.26, that a sum not exceeding Francs 95,000 be expended to meet the cost of contingencies and that the necessary exchange to cover the liabilities of the Commission be purchased as and when advised by the Treasury
11. Consideration of a report by the Director of Works and resolution 3 of the 60th meeting of the Commission re the consideration of tenders for 15027 headstones, with the resolutions that the tender of the firms set out in Table C be accepted, that a sum not exceeding £33,240.1s.8d be expended to meet the Commission’s liabilities under the proposed contracts, that a sum not exceeding £4,600 be expended on transporting the headstones from Dover Harbour to the said cemeteries, that a sum not exceeding £1,000 be expended to meet the cost of contingencies and that a sum not exceeding £5,500 be expended on engraving personal inscriptions on the said headstones pending the receipt of remittances from next-of-kin
12. Consideration of a report by the Director of Works re 1000 headstones for Cologne Southern Cemetery, with the resolutions that the tender by Messrs Burslem and Son Ltd for the supply and engraving of 500 headstones be accepted at a sum of £1289.3.4, that the tender by Mr J Glascock of Hove for the supply and engraving of 500 headstones be accepted at a sum of £1226.5s.0d, that a sum not exceeding £300 be expended on transport, that a sum of £250 be expended to meet contingencies and that a sum of £300 be expended on engraving personal inscriptions on the said headstones pending the receipt of remittances from next-of-kin
13. Consideration of a report by the Land and Legal Adviser and draft Articles of Agreement re the Memorial to the Missing at Gommecourt and Ancre, with the resolution that the proper officer of the Commission be authorised to affix the seal of the Commission after execution by Mr Herbert Baker
14. Consideration of a report by the Director of Records re the return of the private memorial marking the grave of Corporal F H Keddell to the next-of-kin, with the resolution that a sum not exceeding £2.15.0 be expended for this purpose
15. Consideration of a circular from the Treasury re the revision of pay of temporary clerical classes, with the resolution that provisions of the said circular be applied to those grades of the Commission’s staff to whom they are applicable
16. Consideration of a letter from the Treasury re the salary of Colonel C P Oswald, Deputy Financial Adviser, with the resolutions that C P Oswald be granted an extension of the maximum of his scale of salary to £800 per annum by annual increments of £25 as from 1st April
17. Consideration of a report by the Director of Works and resolution 18 of the 82nd meeting of the Committee re Contract 1920 A with Messrs Enterprises Somerville and the release of the bond of £6000, with the resolution that the bond be released in respect of the £1,500 still remaining
18. Consideration of a report by the Finance Department re Belgian Income Tax, with the resolutions that the Commission pay such taxes as payable to the Belgian Government in respect of the emoluments paid by the Commission to their staff employed in Belgium and that the Financial Adviser be instructed to explore the matter further with a view of possible exemption
19. Consideration of a report by the Director of Works and resolutions 11 of the 57th and 3 of the 60th meetings of the Commission re the consideration of tenders for Bodelwyddan Churchyard, with the resolutions that the tender by Messrs H A Clegg and Sons of City Road for the supply, engraving, transport and erection of 79 headstones be accepted at a sum of £233.7.7d, that a sum of £23 be expended on meeting the cost of contingencies, that a sum of £23 be expended on engraving personal inscriptions upon the receipt of remittances from the next-of-kin and that a sum of £9.17.6 be expended the defray the fees payable to the Vicar of Bodelwyddan in respect of the erection of the said headstones
20. Consideration of a report by the Director of Works and resolution 11 of the 57th and 3 of the 60th meetings of the Commission re the consideration of tenders for Kirkdale Cemetery, with the resolutions that the tender by the Liverpool Art Guild Ltd for the supply, engraving, transport and erection of 106 headstones be accepted at a sum of £380.5s.6d, that a sum of £38 be expended to meet the cost of contingencies and that a sum of £38 be expended to defray the cost of engraving personal inscriptions on the said headstones upon the receipt of remittances from next-of-kin
21. Consideration of a report by the Director of Works and a certificate from Sir Frederic Kenyon re the consideration of Blackpool Cemetery, with the resolutions that the tender by Messrs J & E Moores be accepted at a sum of ££556.0s.8d, that a sum of £56 be expended to meet the cost of contingencies and that a sum of £20 be expended to defray the supply of a bronze sword to be affixed to the War Cross in the cemetery
Present:
Major-General Sir Fabian Ware, K.C.V.O, K.B.E, C.B, C.M.G (Chairman)
Colonel The Hon. Sir James Allen, K.C.B
The Viscount Cross (Representing the Treasury)
Lieutenant Colonel Sir Herbert Ellissen, C.B.E (Secretary)
Also present:
Lieutenant Colonel C.P Oswald, O.B.E (Deputy Financial Adviser)
Lieutenant Colonel H.F Robinson (Deputy Director of Works) |