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Minutes of the previous meeting
Minutes of the previous meeting were agreed and signed
Additional documents:
Letter from GHS Pinsent (representing the Treasury) to Lieutenant Colonel Ellissen, CBE (Secretary) re amendments to the minutes of the 44th meeting of the Finance Committee, 12th October 1921
Minutes re the return of wooden crosses from the graves of soldiers to their to next-of-kin, October 1921
1. Consideration of Report No.21 of Expenditure authorised under Resolution 4 of the 32nd meeting of the Commission, with the resolution that this be accepted
2. Consideration of a Report of Expenditure from Commission funds for May 1921 submitted by the Vice Chairman re the purchase of burial rights in perpetuity in Britain, with the resolution that this be accepted
3. Consideration of a letter from Messrs Gill and Johnson (the Commission’s Accountants in Nairobi) re extra services rendered by them for the Commission, with the resolution that a sum of £50 be paid to Messrs Gill and Johnson for this purpose
4. Consideration of a letter from the Deputy Controller, France requesting that a further 200 gardeners and gardener’s labourers in France and Belgium be paid subsistence allowance, with the resolution that this be granted only where billets and rations are not available
5. Consideration of letters from the Deputy Controller, France re damages and losses caused by a storm to the Commission’s quarters in Longuenesse, with the resolution that a sum of £603 and a further sum of £13.12.3d be written off for damages caused to the Aerodrome Stores and the Main Personal Camp in Longuenesse respectively
6. Consideration of a letter from the Finance Department covering reports by the Deputy Controller, France concerning lost and stolen stores at the Commission in France and Belgium, with the resolution that authority be authorised to write off the stores amounting to a sum of £417.10s.2d and francs 1356.70
7. Consideration of a letter from the Deputy Controller, France re the loss of stores caused by a fire at St Omer, with the resolution that an overall sum of £12,616.8.1 be written off in respect of stores destroyed by the fire and that a further sum of £146.8.5 be written off in respect of stores damaged by the fire and which have since become unserviceable
8. Consideration of a letter from the Deputy Director of Works, Palestine re requests for expenditure, with the resolution that a sum of £3,000 be expended to defray the expenses of the Commission in Palestine for the period ending 31st December 1921
9. Consideration of a letter from the Deputy Director Works, London re estimates for the maintenance of roads in Gallipoli, with the resolution that a sum not exceeding £500 be expended for this purpose for the half year ending 31st March 1921
10. Consideration of a report by F R Durham re the Commission’s disposal of stores taken over from the Turkish Dump, with the resolution that the report, which recommends the disposal of stores based on the market value of the articles, be adopted
11. Withdrawn – Consideration of a letter from Captain Wood, Quantity Surveyor for Palestine, requesting an increase in salary for acting as Deputy Director and due to the high cost of living in Palestine, with the resolution that this not be accepted and deferred until 1922-1923
12. Consideration of a letter from the Land and Legal Adviser re the exhumation and transportation of British remains from Sittard to Nijmegen, with the resolution that a sum not exceeding 563 florins be expended on the concentration of these graves and that a further sum not exceeding 60 florins be expended on contingencies
13. Consideration of letters from the Principal Assistant Secretary re the appointment of staff to the Commission in France for the purpose of discovering, identifying and disposing of remains including a list of concentration cemeteries, with the resolution that two Assistant Registration Officers be appointed at a salary of £350-15/400 per annum, that four General Clerks be appointed at a salary of £125 per annum and that one Shorthand Typist be appointment at a salary of £125 per annum
14. Consideration of a letter from the Director of Records re the printing and issuing of Cemetery Registers, with the resolution that registers be continuously produced and issued at a reduced rate of 20 percent on the cost per name and that free copies of registers be sent to the organisations listed
16. Consideration of resolution 5 of the 35th meeting of the Commission and a report by the Director of Works re the consideration of tenders for the erection and engraving of 8078 headstones in cemeteries in France and Belgium, with the resolutions that the tenders as outlined in ‘Table D’ be accepted at the scheduled rates as set out by their tenders to the extent of the number of stones set out against their names, that a sum not exceeding £29,141 be expended to meet the Commission’s liabilities under said contracts, that a sum not exceeding £6,000 be expended on transport and contingencies and that a sum not exceeding £4,000 be expended on engraving personal inscriptions pending receipt of the money from relatives
17. Consideration of resolution 8 of the 34th meeting of the Finance Committee and a report by the Director of Works re constructional work in three cemeteries in France, with the resolution that the tender by Messrs Enterprise Somerville be accepted at a sum of francs 56,014 and that a sum of francs 7,000 be expended on contingencies
18. Consideration of a letter from the Director of Works (not found in this file) re the supply, engraving and delivery of 1569 headstones, with the resolution that the tender of Messrs Burslem and Sons, Tunbridge Wells for supplying and engraving headstones be accepted, that the tender by Messrs Tarrant and Sons of Byfleet for constructional work be accepted, that expenditure on contingencies amount to no more than 10 percent of the total value of contracts and that a sum of £750 be expended on the engraving of personal inscriptions pending receipt of the money from relatives
Present:
Major General Sir Fabien Ware, KBE, CB, CMG (Chairman)
The Hon Sir Edgar R Bowring
Sir Robert Hudson, GBE
GHS Pinsent, Esq (Representing the Treasury)
Lieut Colonel H Ellissen, CBE (Secretary)
Also Present:
Lieut Colonel C P Oswald, OBE (Deputy Financial Adviser)
Lieut Colonel F R Durham, OBE, MC (Director of Works) |