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Minutes of the previous meeting
Minutes of the previous meeting were agreed and signed
1. Consideration of Report No.15 of Expenditure submitted by the Vice Chairman and authorised under Resolution 4 of the 32nd meeting of the Commission, with the resolution that this be accepted
2. Consideration of letters from the Director of Records re the appointment of clerks to the staff of the Registrar’s Branch in London to progress the work of Canadian ledger sheets, with the resolution that one 2nd class clerk Grade B and five Male Clerks Grade 3 be appointed at the salary set against their titles
3. Consideration of a letter from the Director of Works re the purchase of plants, seeds, tools and appliances for the use of the Commission in France and Belgium, with the resolution that a sum not exceeding £17,850 be expended on the purchase of these items for the year ending 31st March 1922
4. Consideration of a letter from the Finance Department re the expenses of the Commission in Macedonia, including a tabulated statement of expenses for the quarter ending 30th June 1921, with the resolution that a sum not exceeding £2,640 be expended to defray these expenses
5. Consideration of a letter from the Director of Works re estimates for the erection of a Memorial to the Missing in Giavera Cemetery, with the resolution that a sum not exceeding lire 46728 be expended on a contract with Messrs Portoni and Zecchinati of Schio, Italy for this purpose and that a sum of lire 2111 be expended on contingencies
6. Consideration of a report by the Director of Works re tenders for constructional work at St James’s Cemetery, Dover, with the resolutions that the tender by Messrs Dove Brothers Limited be accepted at a sum of £360 with an extra £36 for contingencies, that the tender by Messrs H C Wood, Dover for the supply and engraving of 40 headstones be accepted at a sum of £181.0s.0d with an extra £18 for contingencies and that a sum of £28.17s.6d be paid to St James Burial Board for the erection of a War Cross and headstones
7. Consideration of a letter from the Deputy Director of Works, Italy and statements from Commission departments in Italy concerning estimates for miscellaneous expenses from 1st April to 30th September 1921, with the resolution that a sum not exceeding £4,000 be expended to defray these expenses
8. Consideration of a report by the Director of Works covering a report by the Horticultural Officer, Palestine re estimates for horticultural schemes in cemeteries in Palestine, with the resolution that a sum not exceeding £1600 be expended for this purpose for the year ending 31st March 1922
9. Consideration of a letter from the Comptroller and Financial Adviser and a tabulated statement re estimates for the Commission in Macedonia for the period 1921-1922, with the resolution that the already approved sum of £91,130 be expended on the salaries, wages and expenses of the Commission in Macedonia
10. Consideration of a report by the Director of Works re tenders for the erection of 10,100 headstones for cemeteries in France, with the resolutions that the firms set out in Table D be accepted at the scheduled rates set out in their tenders, that a sum of £39,482 be expended on liabilities, that £5640 be expended on transport and contingencies and that £5000 be expended on personal inscriptions
11. Consideration of a report by the Director of Works covering a letter from Colonel Osborne, Secretary to the Canadian Agency re tenders for the supply and erection of headstones and the architectural treatment of graves in Canada, with the resolution that a sum of £37,500 be expended for this purpose and on the basis of a unit cost of £12.10s.0 per grave
12. Consideration of a letter from the Deputy Director of Works, Gallipoli re the disposal of IWGC transport and surplus materials locally by the Commission in Gallipoli, with the resolution that authority be given to the Deputy Director of Works, Gallipoli to dispose of such materials
13. Consideration of a report by the Director of Works re tenders for the construction of the proposed new headquarters for No.2 Area and Area Nursery at Armentieres, with the resolution that the tenders of Messrs WG Tarrant, Sons and Co be accepted at a rate of francs 458,387.94, that a sum of francs 57.867.90 be expended on contingencies and that a sum of francs 120,292 be expended on the cost of any further work
14. Consideration of reports by the Director of Works and F G Kenyon alongside tabulated statements re tenders for constructional work and architectural treatment of four cemeteries in Palestine, with the resolution that the tender of Messrs Norton Griffiths Limited be accepted as outlined in Table C and that a sum not exceeding £6,000 be expended contingencies
17. Consideration of a letter from the Principle Assistant Secretary re the replacement of the Commission’s representative in Berlin, with the resolution that Major-General E M Perceval be appointed at a salary of £800 per annum with a subsistence allowance of 30/- per day
Present:
Major General Sir Fabien Ware, KBE, CB, CMG (Chairman)
The Hon Sir James Allen, KCB
The Hon Sir Edgar R Bowring
Sir Robert Hudson, GBE
GHS Pinsent, Esqre (Representing the Treasury)
Lieut Colonel Ellissen, CBE (Secretary)
Also Present:
Lieut Colonel F R Durham, OBE, MC (Director of Works)
Lieut Colonel C P Oswald, OBE (Deputy Financial Adviser)
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