| Content Note | Topics covered:
1. Vice-Chairman’s report of expenditure for month of September, 1920
Consideration of the Vice-Chairman’s report of expenditure for the month of September 1920, with resolution to accept the report
2. Vice-Chairman’s report No.4 of expenditure approved by him under resolution 3 of the 25th Meeting of the Commission
Consideration of the Vice-Chairman’s report No.4 of expenditure, with resolution that the report be accepted
3. Tender for Constructional work at Bramshot Cemetery
Consideration of a report from the Director of Works submitting estimates for the cost of proposed constructional work to St Mary’s Grave Yard, Bramshott, and requesting authority to proceed to public tender, with resolution:
1) That the Committee be authorised to accept a tender for the supply, erection, and inscribing of Great War Cross type A at a cost not exceeding £820
2) That £120 be contributed from Commission Funds towards the cost of completing the wall on the East Side of the plot, the balance of the cost to be defrayed from private subscriptions.
4. Installation of electric lights at St Omer, Poperinghe, Armentieres and Arras
Consideration of a report from the Director of Works concerning electric lighting for the Commission’s Headquarters and Area Headquarters in France and Belgium, with resolution to recommend:
1) The expenditure of £300 on the purchase of a self-contained petrol engine set for use at the Commission’s HQ at St Omer
2) The expenditure of £300 on the purchase of 3 lighting sets for the use of the Commission’s Area HQs at Poperinghe, Armentieres, and Arras
3) The expenditure of £150 on the purchase of the necessary wire lamps, lamp holders, etc., required for the installation of electric light in Poperinghe, Armentieres, and Arras
5. Experimental work in connection with the use of concrete in cemetery construction in Macedonia
Consideration of a report by the Director of Works submitting a request from the Principal Architect, Mesopotamia, for authority to carry out experimental work with the use of concrete for walling and headstones in the Commission’s cemeteries in Mesopotamia, with resolution to approve:
1) The expenditure of £156 on experimental work in connection with the use of concrete for walling in Mesopotamia
2) The expenditure of £35 on experimental work in connection with the use of concrete for headstones in Mesopotamia
6. Claim by Mr C A Griggs, Foreman Gardener, France
7. Salary of Deputy Director of Works, Mesopotamia
Consideration of a letter from the Deputy Director of Works, Mesopotamia, requesting an increase in his salary and in the travelling and subsistence allowances of Commission officers stationed in Mesopotamia, Persia, and India, with resolution not allowing either request but offering the Deputy Director of Works the opportunity to convert his sterling salary into a rupee salary
8. Enquiry Bureaux, France
Consideration of a report form the Controller of Administration relative to the establishment of an Enquiry Bureaux at the Commission’s Area HQs in France and Belgium, submitting details of the personnel proposed to be appointed and estimates of the monies required to defray the cost of the remuneration of such personnel and of the maintenance and establishment charges in connection with the Bureaux for the period ending March 31st 1921, with resolution to approve:
1) The appointment as and when required of an Enquiry Bureaux Manager (salary £500 – 25 - £600) and five Clerks in charge of Enquiry Bureaux (salary £350 - 15 - £400)
2) The expenditure of a sum not exceeding £930 to defray the cost of maintenance and establishment charges in connection with setting up the Enquiry Bureaux
9. Horticultural and Miscellaneous Estimates, Italy
Consideration of a letter from the Deputy Director of Works, Italy, submitting estimates of the cost of horticulture and of certain miscellaneous establishment charges in Italy, with resolution to recommend:
1) The expenditure of £1843 to defray the cost of miscellaneous establishment charges of the Commission in Italy for the period 1st April 1920 to 31st march 1921
2) The expenditure of £835 to defray the cost of Horticulture in Italy for the same period
10. Running Expenses of Mechanical Transport in France and Belgium
Consideration of a letter from the Chief Accountant, France, relative to the cost of the Commission’s Mechanical Transport in France and Belgium and submitting statements of expenditure incurred for the quarters ending 30th June 1920 and 30th September 1920 respectively and estimates of the cost of such mechanical transport for the quarter ending 31st December 1920, with resolution to recommend:
1) The expenditure of £4000 to defray the cost of the running expenses of the mechanical transport in France and Belgium for the quarter ending 30th September 1920.
2) The expenditure of £2500 to defray the cost of the running expenses of the mechanical transport in France and Belgium ending 30th June 1920
3) The expenditure of £10000 to defray the cost of the running expenses of the mechanical transport in France and Belgium for the quarter ending 31st December 1920.
11. Additional Personnel for London Office
Consideration of reports from the Controller and Financial Adviser submitting a plan for the organisation of the London Office of the Commission and requesting authority for the appointment of additional personnel, with resolution to appoint two 1st Class Clerks (salary £650-25-£750) and five Male Clerks Grade 3 (salary 70/- 2/6 – 77/6) to the Commission’s HQ staff in London
12. Graves in Holland
Consideration of a report from the Director of Works submitting estimates of the cost of the scheme for the concentrating of graves and constructional work in cemeteries in Holland approved by the Commission at their 26th meeting, with resolution to approve:
1) The expenditure of florins 24500 to defray the cost of concentrating 59 graves into s’Gravesande, 39 graves into Nordwijk, and 5 graves into Flushing Cemeteries respectively
2) The expenditure of florins 2564 on the purchase of grave sites in perpetuity at Nordwijk, Groningen, Amersfoort, Nijmegen Cemeteries, respectively, and florins 1500 on the purchase of grave sites for a period of 30 years at s’Gravesande Cemetery
3) The expenditure of florins 1498 on the removal of graves to perpetual grave sites within these respective cemeteries
4) The expenditure of florins 24880 to defray the cost of the supply and erection by Messrs. Keuzencamp of the Hague, Holland of 311 headstones
5) The expenditure of florins 7400 on the supply and erection by Messrs. Keuzencamp of a memorial cross at Nordwijk, s’Gravesande, Flushing and the Hague Cemeteries respectively
6) The expenditure of florins 6234 on contingencies arising out of the carrying out of those works provided that the total estimated cost of £6068 be not thereby exceeded
7) That it be the recommendation to the Commission that the necessary exchange to cover liabilities of the Commission in connection with these works be purchased up to a limit of £6068
13. Expenditure to March 31st 1921, Gallipoli
Consideration of a letter from the Deputy Director of Works, Gallipoli, submitting estimates cost of the salaries, wages, and expenses of the Commission’s Establishment in Gallipoli, with resolution to recommend:
1) The expenditure of £12019 to defray the cost of the Commission in Gallipoli 1st October 1920 to 31st March 1921
2) The appointment of a Pump Engineer and Blacksmith (Salary £90 p.a.) to the staff of the Deputy Director of Works, Gallipoli,
14. Establishment of Secretary General Anglo-Belgian Mixed Committee
Consideration of a report from the Controller of Administration requesting the appointment of additional personnel to the Staff of the Secretary General of the Anglo-Belgian Committee, with resolution to appoint a Shorthand Typist (Salary Frcs. 300 p. mensem.) to the Secretary General’s Staff
15. Return of Wooden Crosses to relatives and next-of-kin
Consideration of a letter form the Director of Works requesting authority to return a Wooden Cross from Forceville Cemetery to the next of kin, with resolution to approve the expenditure of 16/6d to defray the cost of returning 1 wooden cross from Forceville Cemetery to the next of kin
16. Request from Messrs. The Enterprises Somerville regarding contract 1920.A
Consideration of a letter from the Land and Legal Adviser regarding a request from Messrs. The Enterprise Somerville to be made advances on worked stone standing in sub-contractors’ yards under clause 31 of the conditions of the contract, with resolution to advance Messrs. The Enterprises Somerville a sum equal to 50% of the contract price on the fulfilment of certain conditions
17. Travelling and Subsistence Allowances for the Vice-Chairman and General Sir Herbert Cox
Consideration of the scale of travelling and subsistence to be paid to the Vice-Chairman and General Sir Herbert Cox on their visit to the East on behalf of the Commission, with resolution that such travelling and subsistence allowances be paid to the Vice-Chairman and General Sir Herbert Cox as may be agreed upon with the Treasury.
Attendees:
Major General Sir Fabian Ware, KBE, CB, CMG (Chairman)
The Rt. Hon. Andrew Fisher, PC
The Hon. Sir James Allen, KCB
G H S Pinsent, Esqre. (Representing the Treasury)
Lieutenant Colonel H Ellissen, CBE (Secretary)
Also Present:
Lt Col C P Oswald, OBE (Deputy Financial Adviser)
Additional documents include: report No.4 of expenditure authorised under Resolution 3 of the 25th Meeting of the Commission; letter to the Financial Adviser from the Director of Works concerning works to Bramshott Cemetery, 29th September 1920; letter to the Financial Adviser from the Director of Works regarding the provision electrical lighting in Commission headquarters across France and Belgium, 29th September 1920; letter to the Financial Adviser from the Director of Works concerning experimental concrete works for Commission Cemeteries in Mesopotamia, 1st October 1920; letter to the Secretary, Imperial War Graves Commission, from Mr Edward Warren concerning his plans to use metal shuttering to construct concrete walls in cemeteries under construction in Mesopotamia, 29th September 1920; letter to the Financial Adviser from the Controller of Administration concerning a payment to Mr C A Griggs, Foreman Gardener, to cover the expenses of his removal from Arras to Versailles, 1st October 1920; letters to the Vice-Chairman concerning the salary of the Deputy Director of Works, Mesopotamia, September 1920; letter to the Vice-Chairman from Lt Col L Smyth, Deputy Director of Works, Mesopotamia and Persia, requesting and increase in salary and allowances, 12th August 1920; letter to the Financial Adviser from the Controller of Administration concerning the authority for expenditures relative to the establishment of an Enquiry Bureaux, 5th October 1920; letter to the financial adviser from the Director of Works concerning horticultural expenses in Italy, 2nd October 1920; table of estimated costs for Italian Labour (Gardening) for Cemeteries and isolated graves in Italy, 20th August 1919; letter to Captain Hill from the Director of Works concerning horticultural expenditure in Italy, 27th September 1920; letters to Lt Col T M Lowry, Deputy Director of Works, Italy, from Lieutenant S W McLeod Braggis, Horticultural Officer, Italy, regarding estimates of expenditure on horticultural tools, seeds, and casual labour for Commission cemeteries in Italy, 1920-1921; letter to the Vice-Chairman from the Chief Accountant forwarding statements of Initial Expenditure, Estimated Initial Expenditure, Estimated Mechanical Transport Running Expenses, and Mechanical Transport Running Expenses, regarding the provision of mechanical transport in France, 29th September 1920; letter to the Vice-Chairman from the Financial Adviser submitting his proposed organisation of the London Office, 4th October 1920; letter to the Financial Adviser outlining the costs of the concentration of graves in Holland, with tabulated statement; letter to the Principal Assistant Secretary from the Director of Works attaching summary of proposals for concentration and cost of acquiring grave sites in Holland in perpetuity, 13th September 1920; minute on the British War Graves in Holland; list of accounts with requested funds for IWGC Gallipoli, 9th September 1920; list of salaries and wages for IWGC Gallipoli, 9th September 1920; letter to the Vice-Chairman from Major A L Ingpen requesting authority to hire further staff for the Brussels Establishment, 1st October 1920; letter to the Financial Adviser from the Director of Works concerning the return of the wooden cross marking Lieutenant J Ritchie-Brown, RAMC, in Forceville Communal Cemetery, to his next of kin, 29th September 1920; letter to the Financial Adviser from Major C K Phillips, Land and Legal Adviser, concerning the request for an advance by The Enterprises Somerville, 9th October 1920.
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