| Content Note | Topics covered:
1. Chairman’s report on expenditure for months of May and June
Consideration of Vice-Chairman’s Report of Expenditure for the month of May and June 1920, with resolution that the report be accepted
2. Expenditure on hire of furniture by Headquarters IWGC Italy
3. Expenditure of Motor Garages Gallipoli
4. Purchase of card index cabinets for cemetery registers
5. Increase of subsistence allowance for staff in Macedonia
6. Purchase of templates for war crosses
7. Purchase of RAF trailers and travelling workshop bodies for gardeners’ huts in France
Consideration of report from the Chief Accountant, France, requesting authority to purchase 10 RAF photographic trailers and 4 travelling workshop bodies for conversion into movable huts and toolsheds for Commission gardeners in France, with resolution authorising the expenditure of a sum not exceeding £200 on the purchase of the trailers and workshop bodies and their conversion into huts
8. Authority to purchase instruments etc in open market
Consideration of letter form the Director of Works concerning the transfer of purchasing functions hitherto exercised by the Ministry of Munitions had been transferred to the Army Council and requesting authority to purchase in the open market thw supplies hitherto obtained through the Ministry of Munitions, with resolution giving authority to the Director of Works to make such purchases.
9. Subsistence allowance for Deputy Director of Works, East Africa
10. Expenditure for IWGC East Africa
Consideration of report from Controller of Administration requesting authority for the appointment of additional personal on the staff of the Deputy Director of Works, East Africa with resolution to recommend:
1) The creation of 2 Motor Transport Driver and 2 Office Boy appointments for the establishment of the Commission in East Africa
2) That the subsistence allowance at the approved rates be paid to Commission staff in East Africa in lieu of billets and rations in hand
3) a. the expenditure of a sum not exceeding £1200 on the purchase of Transport for the sue of the Commision in East Africa
b. the expenditure of a sum not exceeding £1500 to defray the cost of repairs and running expenses
4) The expenditure of a sum not exceeding £1000 to defray the cost of rent, fuel, light, water, furniture, stationary and incidental office expenses
5) The expenditure of a sum not exceeding £1200 to defray the cost of certain miscellaneous charges as estimated
6) The expenditure of a sum not exceeding £10100 on cemetery construction
7) That the deputy Director of Works be authorised to draw on the Commission up to the amounts hereby recommended
8) That it be an instruction to the Deputy Director of Works in the case of native labour to conform to the rates paid by the Protectorate Administration
11. Write off stores on charge of Deputy Director of Works, Macedonia
12. Purchase of replace of War Cross for Imperial War Museum
13. Appointment of Inspector of Materials for IWGC, France
Consideration of a letter from the Director of Works requesting authority for the appointment of 2 Inspectors of Materials for service in France, with resolution to authorise the appointment of 2 Inspectors of Materials
14. Write off of stores on charge of Deputy Controller France
15. Tenders for construction of Cardiff Cemetery
Consideration of a letter from the Director of Works reporting on tenders received for the execution of work at Cardiff Cemetery, with resolution that the tender for the sum of £333.3.8d. of Messrs H T Jenkins & Son of Torquay be accepted, and that the expenditure of a further sum not exceeding £70 be authorised to meet the cost of contingencies arising out of the contract
16. Tenders for construction of Brookwood Cemetery
Consideration of a letter from the Director of Works covering and reporting on tender received for the execution of work at Brookwood Cemetery, with resolution:
1) That the tender of the London Necropolis Company of London for the execution of work at Brookwood Cemetery as set out in their tender for the sum of £3519.1.8d. be accepted
2) That the expenditure for a further sum of not exceeding £600 be authorised to meet the cost of contingencies arising out of this contract
3) That the expenditure of a further sum of not exceeding £150 be authorised to meet the cost of additional horticultural work after the completion of the construction
17. Tenders for second priority programme contract No.1920 B
18. Return of Wooden Crosses to next of kin
Consideration of letters from the Director of Works requesting authority to expend certain monies to defray the cost of returning wooden crosses to the next-of-kin of soldiers buried in Forceville, Louvencourt and Le Treport, with resolution to recommend:
1) The expenditure of a sum not exceeding £6.5.6d.. to defray the cost of returning 8 wooden crosses from Forceville Communal Extension to the next-of-kin concerned
2) The expenditure of a sum not exceeding £6.5.6d. to defray the cost of returning 4 wooden crosses from Loucencourt Cemetery to the next-ok-kin concerned
3) The expenditure of a sum not exceeding £4.13.0d. to defray the cost of returning 6 wooden crosses from Le Treport Cemetery to the next of kin concerned
19. Purchase of cement testing plant for IWGC France
20. Purchase of Instruments etc for IWGC East Africa
21. Appointments of Fitters and Turners for IWGC France
Consideration of a letter from the Controller of Administration reporting a large amount of repair work to be done in the Commission’s MT Workship at St Omer France and requesting authority for the employment of Fitters and Turners, with resolution of the recommendation of the appointment as required of 16 Fitters and Turners on the staff of the Deputy Controller, France
22. Tender for construction of Nab Wood Cemetery
Consideration of a letter from the Director of Works relating to the supply and erection of a War Cross at Nab Wood Cemetery, with resolution to recommend:
1) That the offer of the Ladies Committee of the Shipley Soldiers and Sailors Prisoners of War Fund to contribute the sum of £500 towards the supply and erection of a War Cross made in Creetown Granite with fine axed finish be accepted
2) That the tender of Messrs Dawson Bradford for the supply and erection of a War Cross type A1 in Creetown Granite for the sum of $567.0s.0d. be accepted
3) The expenditure of a sum of not exceeding £67 to defray the balance of the cost of the necessary foundations for the said War Crosses
4) The expenditure of a sum not exceeding £39.15s. to defray the cost of the necessary foundations for said War Cross
5) The expenditure of a sum of note exceeding £35.0.0 to defray the cost of contingencies arising out of this contract
23. Cost of carriage of Chinese Headstones
Consideration of a letter from the Director of Works reporting that increases in railway freight charges in France, the cost of transport for 1100 headstones to be erected over Chinese Graves had exceeded the sum provided for this purpose by francs 1463.55, with resolution to recommend the expenditure of a sum not exceeding francs 1463.55 to defray the extra cost of carriage on 1100 headstones for Chinese Graves
24. Additions and amendments to IWGC Establishment France
Consideration of a letter from the Controller of Administration proposing certain additions and amendments to the Commission’s establishment in France and Belgium, with resolution of recommendation that the additions and amendments be approved and be given effect to as and when the Vice-Chairman may deem it necessary, subject to the estimates for France not being exceeded
25. Contract for construction of 100000 headstones
Consideration of a letter from the Director of Works relative to the tenders of Messrs T Hodgkinson & Sons, of Preston, and the Hopton Wood Stone Firms Ltd, for the supply of 100000 headstones, with resolution:
1) That the tender of Messrs Hodgkinson & Sons, of Preston, be accepted for the approximate value £320884.2.0. for the engraving of 100000 headstones
2) That the tender of the Hopwood Stone Firms Ltd. Be accepted for the approximate value of 103551.12.7. for the supply of 100000 headstones
3) That a sum equivalent to about 15% of the total of these two contracts be authorised to cover the cost of transport and contingencies arising out of these two contracts
4) That a sum of £40000.0.0. be authorised to cover the cost of engraving Personal Inscriptions, until such time as monies have been collected from the next-of-kin
26. Appointment of Welfare Worker France
Consideration of letter from the Deputy Controller, France, concerning the appointment as a temporary measure of Captain Mullineux as part time Welfare Worker to the Commission staff in France, with resolution to appoint Capt. Mullineux to the Commission Staff in France at a renumeration of £2 a week from 9th May 1920
27. Regrading of salaries IWGC Gallipoli
Consideration of a letter from the Deputy Director of Works Gallipoli requesting that the salaries of certain members of his staff be regraded with annual increments and the addition to his staff of a Chief Clerk of Works, with resolution that the salaries and wages fo the Staff of the Commission in that area be regraded as delineated, and that a Chief Clerk of Works be appointed
Attendees:
Major General Sir Fabian Ware, KBE, CB, CMG (Chairman)
The Rt. Hon. Sire Alfred Mond Bart, MP
E H S Pinsent Esq. (Representing the Treasury)
Lt Col H Ellissen, CBE, Secretary
Also Present:
Lt Col F R Durham, OBE, MC, RE (Director of Works)
Additional documents include: table of expenditure for the month of May 1920; table of expenditure for the month of June 1920; correspondence between the Controller of Administration and the Financial Adviser concerning rented for the use of Commission staff in Italy; letter from the Deputy Director of Works concerning the erection of Motor Garages, 27th May 1920; letter to the Director of Works from D Cockerell concerning cabinets for card indexes; letter from the Deputy Director of Works, Macedonia requesting increased subsistence allowances for Commission staff in Macedonia, 2nd June 1920; list of official prices of foodstuffs in Salonika; letter from the Director of Works concerning the purchase of Zinc Templates for the Entasis of the War Cross for the use of the Commission in France, 2nd July 1920; letter from the Chief Accountant concerning the purchase of RAF photographic Trailers and Travelling Workshop Bodies, 30th June 1920; letter from Ministry of Munitions of War informing the Commission that the Minister of Munitions had transferred to the Army Council the purchasing functions hitherto exercised by him, 15th June 1920; report by the Controller of Administration on the estimates for expenditure in East Africa 1920-1921, 16th June 1920; letter from C K Phillips concerning the provision of a new plaster replica of the War Cross for the Imperial War Museum, 3rd July 1920; letter from the Director of Works requesting authority to appoint two Inspectors of Materials, 9th June 1920; report by the Director of Works concerning tenders submitted for the construction for Cardiff Cemetery, 5th July 1920; report by the Director of Works concerning tenders submitted for works at Brookwood Cemetery, 5th July 1920; letters from the Director of Works concerning the return of wooden crosses to next-of-kin from Forceville Communal Cemetery Extension, Louvencourt Cemetery, and Le Treport Cemetery, July 1920; letter from the Director of Works concerning the purchase of cement testing apparatus; letter from the Director of Works requesting authority to purchase instruments and office equipment for British East Africa, 10th July 1920; letter from the Controller of Administration concerning the appointment of 10 fitters for urgent work with the MT Repair Shop, St Omer, 10th July 1920; report from the Director of Works concerning the erection of a War Cross at Nab Wood Cemetery; letter from the Director of Works concerning additional funds needed for the transportation of headstones for the graves of Chinese soldiers, 10th July 1920; letter from the Controller of Administration proposing additions and amendments to the Commission’s establishment in France and Belgium, 29th June 1920; list of changes to salaries and increments for Commission staff in Gallipoli.
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