| Content Note | Topics covered:
1. Minutes of previous meeting
2. Authority for motor transport running expenses for France 1920-1921
Consideration of a report from the Deputy Controller, France, concerning expenditure on Motor Transport Running Expenses, with resolution of preliminary authority for expenditure of £10000 for three months.
3. Provision of motor cars and accommodation for distinguished visitors
Consideration of a resolution passed by the Commission (20th April 1920) regarding the provision of touring cars for visitors to France, also a letter from the Principal Assistant Secretary concerning the accommodation for such visitors, with resolution that recommendations be made by the Vice-Chairman and Deputy Controller regarding the provision of entertainment and transport for “Distinguished Visitors”, and temporarily authorising the Deputy Controller 6/- per person to provide meals for “Distinguished Visitors”
4. Application for sick pay from J F Bloy, Motor Cyclist
5. Authority for expenditure of £50 for advertising contracts for construction of cemeteries in Macedonia
Consideration of a letter from the Controller of Administration regarding expenditure for advertising in newspapers in Greece and Egypt for contracts for the construction of cemeteries in Macedonia, with resolution of authorisation for the expenditure of £50
6. Claim from Railway Clearing House for £90 for carriage for month of January
Consideration of letter from the Director of Works enclosing a bill from the Railway Clearing House for the conveyance of the Commission’s property for the month of January, with resolution authorising the £90 payment
7. Claim for compensation by relatives of Giovanni Volpe
Consideration of a letter from the Controller for Administration concerning the death of Giovanni Volpe after being hit by a Commission car, with resolution that 3000 lire be offered to Volpe’s mother in recognition of her loss
8. Approval of the following:
a) Subsistence allowance for Interpreter, Gallipoli
b) Increased meal allowance for reinforcements on arrival in France
c) Increased wages for cook’s assistant, Gallipoli
d) Authority for £4 for April for Berlin representative
e) T-squares for France
Consideration of various items of expenditure, with resolution that the recommendations contained in items Nos. 8a 8b 8c 8d 8e be approved and that this resolution be immediately effective
a) Recommendation that authority be given for a subsistence allowance to be paid to Sergeant E Morgenstern at the rate of 21/- per week
b) Recommendation that authority be given to increase the meal allowance for reinforcements arriving from England from 3 francs to 3 francs 50 per person
c) Recommendation that authority be given to increase the wages of the Cook’s Assistant from £1 to £1. 3s. 0d. per week
d) Recommendation that authority be given for the sum of £4 for general expenses for April for Major H S P Simon
e) Recommendation that authority be given for an expenditure of a sum not exceeding £10. 5s. 0d. for the purchase of T-squares for France
9. Re-distribution of total sum already authorised for Transport, Stores, re Gallipoli
Consideration of a request from the Deputy Director of Works, Gallipoli for authority to redistribute the total sum already authorised for expenditure on transport, stores, etc, with resolution to reduce the sum authorised for the purchase of a “Crossley” Tender by the sum of £100, and to expend this sum on part payment of the Kelvin Motor Launch
10. Contract for 100000 headstones
Consideration of a report from the Director of Works regarding an offer he received from Messrs. Hodkinson & Sons and the Hopton Wood Stone Firms, Limited, for the supply of 100000 mechanically engraved headstones, with resolution that the Director of Works was instructed to arrange a modification to the terms of the contract offered so that the first 25000 stones should be supplied at the price offered, and that any profit in excess of 10% should the shared equally between the Contractor and the Commission
11. Cardiff Cemetery re tenders for construction
Consideration of a letter from the Director of Works concerning the supply and erection of a War Cross and the construction of a path in Cardiff City Cemetery, with resolution authorising the Director of Works to obtain tenders for the supply and erection of a War Cross and the construction of a path at a total cost not exceeding £550
12. Treasury circular 13036/20 re revised scales of pay for temporary clerks and typists
Consideration of a letter from the Controller of Administration confirming the revised scales of pay, with resolution that the revised scales of pay be authorised and confirmed
Attendees:
Major General Sir Fabian Ware, KBE, CB, CMG (Chairman)
The Honourable Sir Edgar R Bowring
G H S Pinsent, Esquire, (Representing the Treasury)
Lieutenant Colonel C P Oswald, OBE (Acting Secretary)
Also Present:
Lt Col F R Durham, OBE, MC (Director of Works)
Major C K Phillips (Land and Legal Advisor
Additional documents include:
Letter to the Vice-Chairman from the Deputy Controller, France, providing estimate running expenses for Motor Transport; letters from the Principal Assistant Secretary, Arthur Browne, concerning the provision of accommodation and cars for visitors to France, and the requests of Colonel Goodland; letter to the Vice-Chairman from the Controller of Administration concerning sick pay for a Motor Cyclist in France, J F Bloy; letter to the Financial Adviser from Major H le M Fellowes concerning J F Bloy; letter to Maj. Fellowes from Mrs Margaret Bloy requesting financial assistance; letter to the Financial Adviser from the Controller of Administration concerning advertisements by public tenders for the construction of cemeteries in Macedonia; letter to the Financial Adviser from the Controller of Administration concerning the death of Giovanni Volpe; letter to the Financial Adviser from the Controller of Administration concerning the payment of a subsistence allowance to Sgt E Morgenstern to enable him to live outside the mess; letter to the Financial Adviser from Lieutenant Colonel C E Hughes, Kilid Bahr. Inspector of Works, with advised increases in wages for local labourers; letter to the Secretary from Maj. H S P Simon concerning estimate expenses for the month of April; letter to the Financial Adviser from the Director of Works concerning the purchase of drawing materials – T-squares – for France; letter to the Director of Works from Mr F Higginson, Deputy Director of Works, requesting additional T-squares for the Quantity Surveyor Department; letter to the Vice Chairman from Lt Col Hughes requesting that £100 of the £700 authorised for the purchase of a “Crossley” tender be used instead to fund in part the purchase of a “Kelvin” Motor Launch; letter to the Financial Adviser from the Director of Works requesting permission to obtain tenders to carry out works on Cardiff Cemetery, with an estimate break down of costs; report by the Director of Works on the offer of Messrs. Hodgkinson & Sons and Hopton-Wood Stone Firms, LTD, with proposed contract form and suggested points for consideration by the Financial Committee; tender of Messrs Hodgkinson, Preston, schedule of prices, schedule C; tender of Messrs Hopton Wood Stone Firms LTD, schedule of prices; analysis for Messrs Hodgkinson and Hopton Wood’s tender for headstones; Imperial War Graves Commission, Messrs Hodgkinson and Sons, clauses from draft contract; Hopton Wood Stone Firms LTD extracts from draft contract; schedule of rates of wages.
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